Safeguarding Privacy Notice

Some members of society are recognised as needing protection, for example children and vulnerable adults.

If a person is identified as being at risk from harm we are expected as professionals to do what we can to protect them. In addition we are bound by certain specific laws that exist to protect individuals. This is called “Safeguarding”.

Where there is a suspected or actual safeguarding issue we will share information that we hold with other relevant agencies whether or not the individual or their representative agrees.

There are three laws that allow us to do this without relying on the individual or their representatives agreement (unconsented processing), these are:

In addition there are circumstances when we will seek the agreement (consented processing) of the individual or their representative to share information with local child protection services, the relevant law being; section 17 Childrens Act 1989.

Data Controller Contact Details
Old Coulsdon Medical Practice
2a Court Avenue
Coulsdon
Surrey
CR5 1HF

Data Protection Officer Contact Details
Senior Partner
Old Coulsdon Medical Practice
2a Court Avenue
Coulsdon
Surrey
CR5 1HF

Purpose of the Processing

The purpose of the processing is to protect the child or vulnerable adult.

Lawful Basis for Processing

The sharing is a legal requirement to protect vulnerable children or adults, therefore for the purposes of safeguarding children and vulnerable adults, the following Article 6 and 9 conditions apply:

For consented processing:

6(1)(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes.

For unconsented processing:

Article 6(1)(c) “processing is necessary for compliance with a legal obligation to which the controller is subject.”

Article 9(2)(h) “processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services on the basis of Union or Member State law or pursuant to contract with a health professional and subject to the conditions and safeguards referred to in paragraph 3;”

Recipient or Categories of Recipients of the Shared Data

The data will be shared with the Care Quality Commission, its officers and staff and members of the inspection teams that visit us from time to time.

Rights to Object

You have the right to object to some or all of the information being shared with NHS Digital. Contact the Data Controller or the practice.

Right to Access and Correct

You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of Law.

Retention Period

The data will be retained for active use during the processing and thereafter according to NHS Policies and the law.

Right to Complain

You have the right to complain to the Information Commissioner’s Office or calling their helpline on 0303 123 1113  or 01625 545 745 (national rate)
There are National Offices for Scotland, Northern Ireland and Wales.